Negative Deposits is now a thing in QuickBooks Online!

by | Jun 30, 2022

Negative Deposits is now a thing in QuickBooks Online!

Today’s Look What I Found!™ was brought to my attention by Rebeccah Johnson, solving one of the biggest workarounds in QBO. Can I tell you how excited I am? This Negative Deposits feature is one of the best QBO improvements in recent memory!


I am SO excited! I spend a lot of time teaching people workarounds for those times when money is taken out of your account by the bank. 

Up until now, you couldn’t use +New > Bank Deposit if the result was negative. For example, if your daily merchant services deposit had a large customer refund that caused the bank to take money from your checking account instead of depositing a daily batch, you had to include a wonky adjusting entry to make it work (I demo this in Now you can just batch all the daily sales together naturally, no extra steps needed!

This also opens new possibilities for bounced checks. Instead of the workaround I use at, we can now use this form as an option…in my next Tricky Situations class on Sept 13 I’ll demonstrate brand-new workflows with the best way to handle these (link to upcoming class).

I am looking forward to rewriting many of my classes with this all-new feature. Stay tuned!


About Alicia Katz Pollock

With a Masters in Teaching from Tufts University, a QuickBooks®️ Online Advanced Certification and more than 30 years’ experience in the tech industry, Alicia is passionate about finding creative, practical solutions to complex and everyday tech problems. She also loves a good laugh!


1 Comment

  1. Brenda Spandrio

    Hallelujah! Now I just have to untrain myself from the workaround!!!


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